[Career Change Strategy] The Real Deal on References

Q. I'm changing jobs. Before leaving my current position, should I get letters of reference? A. Probably not. In my experience, corporate employers rarely pay attention to "To Whom It May Concern" letters. They'll prefer phone calls that aren't recorded. When they need a letter, they'll have their own forms and they'll want letters sent directly to them. But before taking off, take time to set up your references for future calls. (1) Research the way your present boss normally handles references. Some well-meaning managers avoid giving anyone a glowing recommendation. "Nobody's that great," they'll say. "I want to be honest." But of course everybody else exaggerates and your reference's "honesty" comes across as concern. Other references are just clueless. My colleague "Nick" genuinely wanted me to get a great opportunity when he wrote a letter for me. But he added a line suggesting I might be "somewhat eccentric." Luckily an interview committee member asked me, "What on earth does he mean?" "We're friends," I said, truthfully, and reached for the phone. Nick was completely baffled ("I meant it as a compliment") but he agreed to revise his letters so I'd sound like a serious candidate in all respects. (2) Get permission to list references and be sure they're "live." Your boss may be required to refer all calls to Human Resources. Or she may be moving to a new career and you're part of the past she wants to forget. In my former life, students often asked if they could list me as a reference for jobs and graduate programs. But sometimes I'd get a surprise request from someone I barely remembered, creating awkward moments for all of us. (3) Watch for red flags. If your job prospects get derailed mysteriously, over and over again, consider hiring a resource to check your references. They'll call to say, "I'm checking references on Tim Toole." They won't pretend to be an employer; it's rarely necessary. One reference-checking consultant told me, "The manager who answered the phone said, 'Just a minute.' Then, without covering the mouthpiece, he yelled, 'What did the lawyers tell us to say about Tim?'" (4) Discover the common practices and unwritten rules of your own industry and field. University professors and administrators typically submit three letters of reference with each application. Often these references will be mailed directly to the hiring department but they're standardized and prepared ahead of time. By the time you've gained some seniority in your field, you're probably familiar with standard hiring prospects. But when you need to change careers, talk to some well-connected recruiters. Talk to managers who have actually done some hiring in recent months. (5) Be proactive. Let's face it: writing reference letters adds hassle to somebody's day, especially when your reference is not familiar with your target market. If appropriate, offer to follow up or draft a list of key points to emphasize in the letter. If you liked this article, you'll love my Irreverent Guide to Job Search: Download here and jump-start your career change today. Get articles like this one delivered to your inbox each week. Start here.